Office of the University Registrar

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HOW TO ENROLL THIS SEMESTER

Enrollment starting this semester will be processed on-line. Courses that will be offered this semester will be seen at this link here.

For Freshmen or New Students including Transferees

Your Student Portal will be prepared for you. Please send your personal email address and your preferred Password for your portal using the format below for the body of your email message:

NAME: Juan Dela Cruz (must be the same name encoded on Online Admission)

EMAIL ADDRESS: [email protected]

USER SECRET WORD: Secret123

USER SECRET WORD should contain a minimum of 8 alpha-numeric characters. This should not be shared nor be divulged to anyone. You may update this password once you have accessed your Student Portal.
Send your email to [email protected]

For Non-Freshmen Students (including Transferees)

Download the Advisement Form here. [click here to download the form]

Advisement (New students, incoming freshmen will no longer need to undertake this process)

Completely and correctly fill out and send the Advisement Form as an attachment to the email to your respective advisers. You can get in touch with your advisers through their respective Facebook pages.

Assessment and Payment Procedures

Allow a day for your advisers to complete their advisement and for the Accounting Department to complete their assessment.
All assessment forms will be sent through your student portals. Please log-in to your Student Portal and print the Assessment Form and Order of Payment.
Fill out the on-line form for scheduling of payment [click here to proceed to the Schedule of Payment]
Take a screenshot of the Schedule Ticket that will be produced after you have filled out the On-line Appointment Scheduling.
Present the Order of Payment Slips and the Schedule Ticket to the University Cashier’s upon payment. Please make sure to wear your face masks when you visit the university. Kindly observe social distancing.
After payment, please post your Official Receipt by clicking on to this link -> https://bit.ly/2AxB8eX
Remember to wash your hands after payment has been completed.

Enlistment and Registration

Log-in to your Student Portal to view/print your Registration Form.

For students shifting to another program or degree

Download the Application for Shifting of Program here. [click here to download the form]
Send the application form to the College Dean of the current program you are enrolled in. Attach to this form the requirements for shifting:
- True Copy of Grades
- Photocopy of Transcript of Records (if transferee)
Wait for the confirmatory email from the Registrar’s Office.
Once approved, proceed to Enrollment of Non-Freshmen Students.

For students returning after a leave of absence or after absence without official leave.

Download the Application to Return from Leave of Absence here. [click here to download the form]
Completely and correctly fill out the form and send it to the College as an attachment.
Wait for the confirmatory reply from the Registrar’s Office.
Download the attached Application to Return from Leave of Absence and send it to the designated adviser as an attachment for your advisement.

Important Note: All forms with incorrect or blank Authentication Code(s) will be rendered null and void. Any alteration in the design of the form will render the request invalid.

REQUEST FOR DOCUMENTS

In our efforts to provide you with the essential service while making sure you are safe and healthy; we shall be processing all the request for documents on-line.

CERTIFIED TRUE COPY (CTC) and CAV Endorsements

Fill out request form for documents

Download request form for documents here.
Completely and correctly fill out the request form for documents
Send the request form for documents as an attachment to the email that will be sent to [email protected]
Wait for the response from either the University Registrar’s Office (for notifications regarding requirements that need to be submitted) or the Accounting Office (for disapproval notice or assessment of fees to be paid).

Payment procedure (on-line payment has yet to be implemented soon)

Once the assessment has been received from the Accounting Office, please fill-out, print and cut the Order of Payment.
Fill out the On-line Appointment Scheduling [please click here to proceed to the application]
Complete the information needed for the scheduling of payment and the submission of documents that need to be certified.
Take a screenshot of the Schedule Ticket that will be produced after you have filled out the On-line Appointment Scheduling.
Present the Order of Payment Slips and the Schedule Ticket to the University Cashier’s upon payment. Please make sure to wear your face masks when you visit the university. Kindly observe spatial distancing.
After payment, please post your Official Receipt by clicking on to this link -> https://bit.ly/2AxB8eX
Remember to wash your hands after payment has been completed.

Procedure for the Submission of Documents

Documents that need to be certified must be placed inside a big brown envelope. Please send ORIGINAL DOCUMENTS ONLY. The Registrar’s Office will return all the requests and stop the processing if the documents that were submitted were not originals.
Create a Document Manifesto for your documents by using this template:

Use the Document Manifesto as a cover for your envelope.
The envelope must be sealed with a clear, transparent plastic cover for easy disinfecting.
Drop the documents in the designated drop box near the university gate.

Procedure for claiming of documents

Documents can be claimed either by

Pick-up (personal)
Mail (Courier services)

For pick-up

The University Registrar’s Office shall inform the student via email if the requested document is ready to be claimed.
Fill out the On-line Appointment Scheduling [please click here to proceed to the application]
Complete the information needed to claim the document that was requested.
Take a screenshot of the Schedule Ticket that will be produced after you have filled out the On-line Appointment Scheduling.
Present the Schedule Ticket to the officer-in-charge in releasing the requested documents.
In compliance with R.A. No. 10173 (DATA PRIVACY ACT OF 2012), representative must submit a signed authorization letter with original valid ID of both owner/student and representative upon claiming of the requested document(s).

For mail (Courier services)

Once the documents have been completely processed, the University Registrar’s Office shall schedule a courier service to pick-up and deliver the documents to the requesting party. Please provide the complete address and contact number of the receiving party.
The receiving party shall shoulder the cost of the courier service.

OFFICIAL TRANSCRIPT OF RECORDS (OTR) and other documents